Is Your Business’s Online Security at Risk?

One of your main priorities as a business owner needs to be your online security. If you don’t believe that your business could be a target for cyber-crime or cyber-attacks, think again. Statistics show 43% of cyber-attacks are focused on small businesses.*  Your business could lose assets, private information, lose revenue and develop an untrustworthy reputation – or you could go out of business. Knowing how you may be putting your business at risk could potentially save everything. But where should you start?

 

Employees

If you have careless or uninformed employees, this could be the main cause of security incidents or data breaches. Making sure that all of your employees, including yourself, are educated and trained on cybersecurity and cyber-attack basics. Closely monitor, control and manage all privileged credentials to stop any exploitation from happening. If an employee is let go, be sure that you terminate their accounts so they can no longer access inside your business networks.

 

Electronic Invoices

If you email your clients invoices, a hacker could easily intercept that email and alter the information so that instead of you being paid, the money is deposited into their account. So before sending an invoice, be sure to confirm that the client is legit and that you aren’t being scammed.  The security measures you take when sending information via email should be two-factor authentication and encryptions.

 

Personal vs. Work

Always remember to keep your personal devices and your work devices separate. Make sure you have dedicated accounts for your email and social media platforms for both professional and personal. If you keep private work information on your personal device and accidentally leave it somewhere, that data is now in jeopardy.

 

Third Party’s

Before you work with any third party provider, do your research and confirm that they’re reputable and know what they’re doing.  Verify that they use the best security practices and that they require unique credentials for each and every user.

 

Be sure the visit the Bullfrog Blog often for more tips on marketing, productivity and risk mitigation.

 

 * “43% of Cyber Attacks Target Small Business”

Accounting Tips Business Owners Should Know

Accounting is often overlooked. Even if finance isn’t your strong suit, it’s absolutely necessary that you have basic accounting knowledge down pact so that you can keep your small business afloat when times get tough.  Starting a business requires diligence.

 

Payment Rewards and Incentives

Online and in-store payments be sure to mark-up your products slightly above your ideal margins so that you are able to offer discounts. Your customers will love getting more bang for their buck that way! When sending invoices to your clients, whether it’s digitally or on paper, you should offer some sort of incentive if they pay early. As long as you’re strategic with your incentives and discounts, it will surely boost your income margin rather than lose it.

 

Cash Reserve

Always have a contingency plan. A suggestion would be to have at least 4-6 months of runway cash on hands at all times. Every quarter you should be checking your reserves so that you know you can keep going for 6 more months. If you aren’t already doing this, I suggest you start now.

 

Delegate

Some business owners just aren’t meant to handle their own accounting. That still doesn’t mean you shouldn’t know the basics, but it may be best for both you and your business to hire or delegate this task to someone to handle your everyday finances.

 

Options

In almost every start-up life cycle, you’ll need to raise money some how and timing is everything. But when is the time right? Instead of looking angel investors or tradition venture capital that could take months, explore financing options. Always explore every option possible and do your research so your business never becomes stagnant.

 

As a small business owner, you carry the weight of your entire business on your shoulders. Your businesses financial health and stability is one of the main factors. Use these tips to better position you and your business for the path of success.

 

Be sure to visit the Bullfrog Blog often for more tips on marketing, productivity and risk mitigation.

Generation Z: Why Businesses Need to Adapt to Them

As the Millennial’s are approaching towards middle age and obsolescence, but businesses need to make way for Generation Z. Understanding this generation will be critical to companies wanting to succeed in the next decade and beyond, because by the year 2020, Generation Z will account for 40% of all consumers.

 

This generation has grown up in a world where their options are limitless but their time is not. Making them learn to adapt and quickly sort through and assess large amounts of information. By doing research and heavily relying on trusted curators and trending pages within apps, this allows them to shrink their potential option set down to a more manageable size. Once something has demonstrated attention-worthiness, they can become intensely committed and focused.

 

Generation Z has a very carefully tuned mind for being sold to and a limited amount of time and energy to spend assessing whether something’s worth their time or not. Once your business has made it past these filters and you’ve won their attention, it will mean you’ve provided them with engaging and immediately beneficial experiences.

 

Older generations will forever struggle to understand why Generation Z – and some Millennials – spend so much time online. But they are under immense pressure to simultaneously manage both their professional and personal brands to help them fit in while also standing out. They need social media to build their personal brands but must resist being defined by it. They seek social validation and inclusion but are looking to differentiate themselves professionally. Businesses and companies who understand this, will be able to provide Generation Z with the proper tools they need to reconcile and better manage their personal and professional brands.

 

Society and other generations seem to either romanticize youth or criticize the things they’re doing differently. But the reality of Generation Z is somewhere in between that. They’re going through many of the same challenges that everyone faces in that stage of life, but they’re doing it in a very ultra-connected, fast-paced technological age. Companies need to meet them in the middle and where they are, rather than try a change them to where they want them to be.

 

Be sure to visit the Bullfrog Blog often for more tips on marketing, productivity and risk mitigation.

A Better Marketing Plan Can Increase Your Profits

If you’re a small business owner, then you already know that you have to fight daily to get your business message out and across to consumers. Some suggest that to increase profit you just need a better marketing plan, well that’s easier said than done. You know you must reach new people outside of your initial circle for your business to grow and succeed. But what’s the best marketing plan that will help you get paid better and faster?

 

With there being more content than ever before now, and multiple ways to consume products – it can be cutthroat sometimes. A marketing plan is non-optional; you need to cut through all the noise and get your business in front of your ideal customer. If you have a clear, thought out plan and have done your research then your business will grow. Growth means more profit.

 

Create a Plan

Once you know which direction you want your business to go in, you need to create a clear and concise plan. Find time in your day to sit down and map out a business plan for the next 5 years, and break down each year with specific goals such as; income, growth, target markets/demographics, different paths, the list goes on. Once you have these questions answered, it will make it much easier for you to begin to lay out a marketing plan for your business.

 

Know Your Target Market

If you don’t know your markets, you’re going to have a problem. Your businesses success will take hard work, and it starts by doing your research. Whether you’re selling yourself, your services or a physical product, you need to know why people are going to want to buy it from you. Ask yourself, what makes you stand out over your competitors?

 

Do Your Research

Turning all your planning and research into a business that regularly gets paid more than you’re making now, you need to start by focusing on your businesses current income. The first step to increasing your income is by increasing your customer base, from there you’ll reach the next income level, and so on and so forth.

 

Easy Payment System

If you have an easy to use payment system, it’ll make it easier for your customers to give you their money – you won’t want to make that one hard or they may not have the patience and go elsewhere.

 

Set up a proper marketing plan, make it clear and concise, do your research and watch your business grow.

Be sure to visit the Bullfrog Blog often for more tips on marketing, productivity and risk mitigation.

Canada Day Long Weekend – Small Business Marketing Musts

Canada 150 is an Amazing Opportunity To Create Awareness and Interest in Your Business

Canada Day is a great opportunity to connect with your patriotic spirit. It’s a chance for people to come together, unite and celebrate all that makes Canada extraordinary. It’s also a way for your businesses to serve clients and give them a reason to participate in special promotions. Often, businesses fail to connect with their audiences on a personal level, and hence, fail to get to know their potential prospects as human beings. Canada Day is the perfect way to build such relationships.  However, you must have the right approach. Otherwise, you may not get any visibility, or even worse, receive a negative response.

 

Do Something Creative

Automatically you’ll catch people’s attention with a creative design, idea or story.  Whether it’s an email, postcard or an image on social media you’re sure to establish a more personal connection. Be sure to include a greeting that’s relevant to the Canada Day spirit!

 

Go That Extra Mile

Instead of trying to push sales or sell your products/services, present your prospects and clients with something that is of value to them. Whether it is a prize, a gift, food or some sort of gift card or coupon the act of giving will go a long way!

 

Host an Event

There’s no better way to establish relationships than meeting in person. This will require time and planning on your part, and involve an early invitation. Again, relevancy is key! BBQ’s are perfect because the provide a comfortable setting to make introductions and initiate relationships.

 

Always Plan Ahead of Time

When you plan your campaigns in advance, you’re being proactive, instead of reactive. This way, you’ve integrated your Canada Day message within your campaigns. When you visualize your campaign calendar, it becomes much easier to plan for it. Not only is this helpful with saving you time, but the end recipient has a much more remarkable experience with your marketing.

 

Be sure to visit the Bullfrog Blog often for more tips on marketing, productivity and risk mitigation.

Things to Watch for In a Small Business Loan

 

A reliable way to get some extra capital for your business is a small business loan. Whether it’s for covering your startup costs, or it’s to fuel a new initiative, getting a small business loan is both exciting and nerve-wracking. It’s important to pay attention to the type of loan you’re getting into, if you aren’t careful, you could end up with something that’s almost impossible to pay back.

 

Interest Rates

Obviously, you want the lowest interest rate possible, but the interest rate you get will depend on a few factors. Your credit history and the terms of the loan you’re seeking to get are the main ones. If you want a lower interest rate, you may have to sacrifice some other preferences to compensate for it.

 

Terms of the Loan

If you’re thinking long-term, or if you don’t have an existing stream of revenue to help you with the monthly payments, you might consider the longest term possible, ranging many years into the future. However, do be aware that paying off your loan early can result in a prepayment penalty – so remember to pay attention to that in the conditions of the loan.

 

Expansion

If you’re looking to invest in expansion, you may me tempted to get the most amount of money you qualify for; after all, having access to more capital gives you more flexibility, and will save you time if you need to borrow more down the road. Always start by outlining the fundamental costs that you’ll need to cover for your business. Don’t just guess, do your research, talk to your peers and calculate your best guess for what these needs will cost you.

 

Financial Institution

Of course, you’ll want to go with the provider that can offer your business the best deal, but the working relationship you’ll have with the loan provider also matters. If you already have a history with one institution, it may increase your likelihood of getting a better deal with them in the future, so be sure to take that into consideration when deciding your line of credit, loans, and checking accounts.

 

After these steps, you should start meeting with different lenders in your area and see what they have to offer. Just remember to read the fine print carefully, and only move forward when you’re confident about the long-term benefits of your decision.

 

Be sure to visit the Bullfrog Blog often for more tips on marketing, productivity and risk mitigation.

 

 

Grenfell Tower Fire: Do You Have a Fire Safety Plan?

Make Sure You Have an Emergency Response Plan 

 

A deadly overnight fire raced through a 24-storey apartment building in London last Wednesday. While details regarding the cause of the fire are beginning to come in, it is an unfortunate reminder that a fire can break out anywhere, at any time with no warning signs.

 

When it comes to your small business, it is important to remember that it is also susceptible to fires and numerous potential hazards. Whether it is an overloaded circuit, over used and deteriorating electrical cords, heat producing equipment or electrical appliances left plugged in at the end of the day, there are a host of factors that can cause a fire in the workplace. The first step in protecting your employees from injury, and your small business from property loss, is to ensure an emergency response plan is in place.

 

Not sure where to start or what to include in your small business’ emergency response plan? Click Here or on the image below to download a basic version of an emergency response outline.

 

Emergency Response Plan Outline

Emergency-Response-Plan--Link

 

It’s important to modify and fill in the document to reflect your business and how it is conducted. As some industries may face more risks than others, there are additional sections that may need to be added to your small business’ emergency response plan.

 

In addition to your emergency response plan, the items below should also be completed/indicated and reviewed on a regular basis:

  • Exit locations are clearly marked
  • Emergency procedures should be posted on each floor
  • Review emergency procedures on a regular basis with all employees
  • Conduct fire drills on a regular basis with all employees

 

Keep in mind that all aspects of your emergency planning should take into account the type of business you run and the nature of your workplace/worksite. For example, assembly area procedures will differ between a contracting business that works on different job sites, versus a retail business where the location is constant.

As the owner/employer you should be ensuring that a properly tailored emergency response plan is in place and up to date, whether it is run by you or an appointed member of management.

 

Be sure to visit the Bullfrog Blog often for more tips on marketing, productivity and risk mitigation. 

Business Website Checklist

A checklist to help you build a terrific business website

 

The greatest part about being online, it that it technically never closes. With that being said, it’s definitely worth your while to build a website for your small business. If your customer can’t find what they came for or your site is too complex to navigate, you’ve just lost a customer.

 

FAQ

Your frequently asked questions page should be the one-stop shop for any potential questions. Most websites will have an FAQ section, but will often fail to provide a detailed and complete set of answers. Your goal is to get your customer’s questions answered as quickly as possible. The more detailed your FAQ section is, the less work you’ll create for your customer service department.

 

Clear Description of Product and Service Offerings

This may seem like a no-brainer. The truth is, many websites fail to provide a clear description of their products or services offered. They often focus too much on the marketing and sales jargon which may actually turn away prospective buyers. Listing out your products and services clearly will also help boost your overall SEO as well.

 

Meet the Team or About Us Page

People like to do business with people. By providing an ‘About Us’ page that will give your potential customers insight on the faces behind the business and what your purpose is. Your ‘About Us’ page should have the following:

  • How the business was formed and what guides your business philosophy.
  • What your business provides based on your customer’s needs.
  • How your business differentiates from your competition and how you plan to tackle your specific niche.
  • Who are your core team members and include a brief background.

Optimized Payments

If your small business website also serves as an online store, then it’s important that you provide your customers an optimized payment experience. Look to integrate with a payments platform that best fits your small business needs. Payment fees and pricing will vary quite a bit across providers, solely because each business has different payment needs.

Think about what’s required to attract and retain your customers. For starters, implement these four essential items if you haven’t done so already.  Be sure to visit the Bullfrog Blog often for more tips on marketing, productivity and risk mitigation.

 

Startup Mistakes to Avoid

Avoid these mistakes to ensure success for your start-up!

While entrepreneurs focus on the expected and worthwhile rewards of starting a new company, not as many are aware of some potential pitfalls to avoid along the way. When you become aware of what mistakes to avoid, it will help boost the chances that your new business will succeed.

 

Don’t Choose a Partner with Nothing Different to Offer

When creating a start-up, sometimes you can’t just pick your best friend who you have everything in common with. It carries a number of important advantages and it’s critical that your partner brings something different to the start-up from your skill set.  As you build new business parent relationships, make sure each partner you bring on brings his or her own unique offering. This will allow you to combine all skill sets into one plan of action that increases your company’s revenue and growth.

 

Lack of a Marketing Strategy

Everything is constantly changing, that is even more true when it comes to marketing tools and strategies. You can’t just have the right marketing strategy; you must also know how to deliver it effectively in today’s technology-based world.  You always want to deliver an impactful message.

 

It’s Not Just About the Money

A hefty paycheck can motivate anyone. But your work should be more than just for the paycheck. If you sincerely enjoy the work you perform through your start-up, you’ll care that much more about seeing it succeed.

 

Don’t Be Afraid to Fail

Of course, there are mistakes you should always avoid, but being afraid of making any mistakes at all can hurt your company more than help it. You may never achieve your goals if you’re too afraid to take any steps toward reaching them.  Always analyze major decisions, but don’t over analyze.  Accept that there will be some risk involved in forming and growing a start-up.

 

Be sure to visit the Bullfrog Blog often for more tips on marketing, productivity and risk mitigation.

 

How to Get Cheap Office Space

Shared work-spaces are a terrific way to ensure your start-up is positioned for success!


If you’re company is just getting started, you know there are a lot of costs.  One of the most significant costs is commercial office space.  Aside from the space itself, there are often furniture, utility and general maintenance costs related to a commercial workspace which your business may not be ready to support.  As a result co-working office spaces are a growing trend which many start-ups are embracing.

Co-working office spaces are a relatively new concept meant to ensure innovative and collaborative workspaces, without the prohibitive costs many entrepreneurs face when searching for commercial office space. More and more freelancers and small businesses are transitioning out of the isolated home office environment towards collaborative workspaces geared to raise their business to a higher level.

In the Greater Toronto Area, examples of this sort of a space include Acme Works, WorkHaus, and IQ Office Suites.  Each of them affords access to terrific workspaces at very affordable prices.  In the Calgary Area Commons Calgary,  Work Nicer, and The Collective 12 are highly rated options for co-working office spaces. If you’re operating in the Vancouver area L’Atelier Vancouver is a 5 star rated establishment for setting up your business.  Alternate options are HiVe and The Network Hub.

Co-working office spaces serve as a hub of activity dedicated to independents at a fraction of the cost of a standard office space. Often, spaces may be rented by the hour, month, or any interval in-between. Such spaces provide a real alternative to buying or renting office space on your own. Furthermore, as a member of the co-working office space you gain access to various amenities such as conference rooms, reception service, shared fax, kitchen and beverages such as tea or coffee to fuel your team.

While you may be keen to establish your team and your company culture in your own space, the co-working office space is a great way to save a significant amount on rent which you can then use to rapidly grow your business and succeed!

 

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